Organising BMC Events

This process ensures that BMC events are properly planned, ensuring risks are mitigated and everything reasonable is done to safeguard those involved.  It also ensures that the BMC knows what events are going on under its name and who is involved.

No event can run in the BMC's name until it has been approved by the BMC. Events that receive approval will be deemed as BMC events and, as such, the BMC and volunteers will be covered by BMC insurance.

What type of events do we mean?

BMC events which must go through the event approval process include:

• Events run by BMC Areas that have an outdoor element to them, such as crag clean-ups, walking or climbing events and festivals, etc
• BMC youth meets
• GB Team events

They do not include:

• Area meetings
• Slide shows

Event Approval

All event organisers must apply for event approval by completing the online Event Approval Application Form.  All applications will be assessed by the BMC and applicants will be informed of the outcome by email.  An event will only be deemed as a BMC event once it has been approved by the BMC.

Event organisation

Please read the following two documents:

1. Organising BMC Events and Meets
2. BMC Health and Safety Policy

Appendices of document one above - Organising BMC Events and Meets:

Appendix 1: Roles and Responsibilities

Appendix 2: Codes of Conduct

Appendix 3: BMC Emergency Procedures

Appendix 4: Useful Forms

Appendix 5: Risk Assessment

Appendix 6: BMC Safeguarding Children & Vulnerable Adults Policy

Appendix 7: Event Feedback and Name List Form

Further information

Please email events@thebmc.co.uk for more info